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Internet Society ( isoc) Kottayam, Kerala, India (chapter under formation) The Internet Society www.isoc.org I am trying to start a chapter of the Internet society in Kottayam or on an all kerala basis. To start a chapter there should be at least 25 members. Interested persons can visit the site www.isoc.org and join. A sample bye law is given below. I request interested persons to go through the bye law and give their comments.
Article I Name This Society shall be called the Kottyam Chapter of the Internet Society (ISOC) Article II Registered Office The Registered office of the Society shall remain in the _______ The society shall work in the ___________________ Article III Purpose The aims and objects for which the above Society is established are as under: 1) To serve the interests of a segment of the global Internet community through a local presence, focus on local issues and developments, and use of local languages. 2) To Facilitate open development of standards, protocols, administration and the technical infrastructure of the Internet 3) To Provide forums for discussion of issues that affect Internet evolution, development and use -- technical, commercial, societal, etc. 4) To conduct education and research related activities relating to the Internet, internetworking and related matters; 5) To provide Internet and IT education to the underprivileged sections of the society free of charge or at subsidized rates. 6) To advocate policies, law and strategies to improve the ICT and Internet penetration in India 7) To discuss current developments, applications, policies and regulatory matters relating to Internet, Information Technology, Convergence, Communication, and other related Technologies. 8) To collect, disseminate and share data, statistics, information and knowledge relating to Internet, Information Technology, Convergence, Communication, and other related Technologies. 9) To liaison with other national and international organisations, governments, regulators, stakeholders and the general public for affiliation, coordination, collaboration, and education in effecting the purposes of the society 10) To undertake, conduct, organise and facilitate training, study courses, research and other programmes for imparting knowledge. 11) To organise seminars, workshops, conferences, lectures, talks, exhibitions and other allied programmes. 12) To establish and maintain libraries and information services 13) To impart services like Consultancy, installation, maintenance, documentation, reselling, development, quality analysis and the like. 14) To publish, distribute and sell newsletters, magazines research papers periodicals, journals, books and related items in print and electronic form. 15) To accept sponsorships in monetary terms as well as in kind. 16) To sponsor various programmes and activities including technical, cultural, charitable, health and welfare. 17) To award scholarships, fellowships, prizes, stipends and other monetary and non-monetary incentives. 18) To manage and invest the funds of the Society 19) To engage, employ or hire appropriate staff, workers, legal experts and other professionals, attorneys, managers, auditors, accountants and agents for the work and furtherance of the aims and objects of the society and to pay their wages, salaries, stipend, provident fund or their fees. 20) To purchase / acquire the land and/ or the building in the name of the society and make construction thereupon for the fulfillment of the aims and objects of the Society. 21) To sell, mortgage, lease, exchange and otherwise transfer or dispose of or deal with any property, movable or immovable of the society for the furtherance of the objects of the Society 22) To accept donation, grants, presents, gifts and other offerings in the shape of services, tangible assets, intangible assets, movable and/or immovable properties for the attainment of the aims and objects of the society. 23) To do or get done such other things/acts/activities, which are, necessary and which may be incidental or conducive to the attainment of any of the object of the society. 24) This Chapter is chartered by the Internet Society. These bylaws neither supersede nor abrogate any of the Bylaws of the Internet Society that regulate chapter affairs. 25) All the incomes, earnings, movable or immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the memorandum of the society and no profit thereof shall be paid or transferred directly okr indirectly by way of dividends, bonus, profits or in any manner whatsoever to the present or the past members of the society or to any person claiming through any one or more of the present or the past members. No member of the society shall have any personal claim on any movable or immovable properties of the society or make any profits, whatsoever, by virtue of the membership. Article IV EXECUTIVE COMMITTEEThe Names, Addresses , Occupations, and Designations of the present members of the Executive Committee, to whom the management of the society is entrusted, as required under Sec. 2 of Societies Registration Act, 1860 as applicable to the National Capital territory of Delhi, are as under:
Article V Desirous personsWe the undersigned desirous of forming a society named “kottayam Chapter of Internet Society (ISOC) “ under the Societies Registration Act, 1860 as applicable to the ______________ in pursuance of this Memorandum of the society:
RULES AND REGULATIONS OF kottayam Chapter of Internet Society (ISOC) 1. Name of the society : Name of the Society shall be kottayam Chapter of Internet Society (ISOC) 2. Membership All individuals and organizations falling within the defined scope of the “Kottayam Chapter of Internet Society (ISOC)” shall be eligible for membership without discrimination. Membership in the Kottayam Chapter of Internet Society (ISOC) shall be open to all ISOC members in the locality served by the Kottayami Chapter upon request and payment of the dues, as determined by the Executive Committee. All members of a chapter shall also be members of the Internet Society. Membership is not necessary, however, for participation in activities of the society or its chapters. 3. Admission and Qualification for : There shall be the following classes of Membership members : (i). Individual member (ii). Organisational member (iii). Honourary member (iv) Student Member (i). Individual member: An individual person, without discrimination of any kind, will be eligible to become an individual member subject to the payment of relevant fees and subject to the approval of the Executive Committee. (ii). Organisational member : Organisations like university, laboratory, academic institution, institution of research and higher academic learning, library, governmental body, company, society and other such group and organisation is eligible to become institutional member subject to the payment of relevant fees and approval of the Executive Committee. (iii). Honourary members : The Executive Committee may invite learned and distinguished individuals and institutions to become honourary members (iv) Student Member : Student membership shall be open to all full-time students subject to the payment of relevant fees and approval of Executive Committee; student membership dues shall be determined by the Executive Committee but shall not exceed 75 percent of the regular member dues . 4. 4. Admission fees and subscription : The admission fee and subscription payable by a member in various classes will be as follows : Class of membership Admission fees Annual subscription Life membership(i). Individual members (ii). Organisational members (iii). Honourary members The Executive Committee may modify the above fee structure and subscription rates from time to time by a passing a resolution. 5. Termination and cessation of the : The Executive Committee.of the society membership shall have the powers to expel/remove a member or/and members from the membership of the Society , on the following grounds: (a) on death, (b) on resignation, (c) On failure to pay the subscription by 30 th June of the current year. (d) By no confidence motion passed by majority present and voting in the General Body meeting after giving 15 days notice to show cause why the members should not be expelled from the Society. The reason of termination from membership shall be communicated to the member concerned. 6. Rights & Privileges of Membership : (a) Every individual and Organisational member shall have one vote at any General Body meeting. (b) Organisational member, may authorize on its letterhead through an authorised signatory, such person as it deems fit to act on its behalf at any meeting of the Society and any person so authorised shall be entitled to exercise the same rights and powers on behalf of the institution which he represents . (c) Honourary and Student members shall not have voting rights . 7. Office Bearers The Office bearers of the Society shall be President, Vice-President, General Secretary, Joint Secretary and Treasurer In the event of any vacancy created by resignation, death of the office bearer or for any other reason, the remaining members of the Executive Committee will elect a member from the Members to fill the vacancy. In case the vacancy cannot be filled from among the Members, the Executive Committee shall elect a member from the general body of the Society. 8. Executive Committee The Executive Committee shall consist of the present Office bearers, the immediate Past President and upto Eight Members.
(i) Election and its mode : Office bearers and the Members of the Executive Committee shall be elected by the General Body. Elections shall be held after every two years and may be held by secret ballot papers or by show of hands or postal ballot papers or voting through e-mail or through any other procedure as the Executive Committee may decide. The term of the Executive Committee shall be Two years. It shall take office immediately upon election and serve until its successor is elected. (ii) Functions and powers of the Executive Committee:
(a) Executive Committee shall be responsible for the management and administration of all affairs of the Society , and is also authorized to appoint any office bearer / executive member or any other member from the general body to look after any particular activity. (b) All decisions shall be taken by majority votes. (c) The Executive Committee shall have the powers, as are the powers of the society, mentioned in the memorandum of the Society and in these rules and regulations. (d) Executive Committee shall have the powers to prepare and execute plans, projects and programmes. (e) Executive Committee shall have the powers to appoint election officer and his/her powers. (f) Executive Committee shall have the powers to carry on any kind of activity, which is necessary or conducive to the attainment of the objects of the society or any of them.
(iii) Notice and periodicity of Executive Committee meeting
Minimum 7 days notice shall be required for every Executive Committee meeting of the society. However an urgent Executive Committee meeting can be called at 24hrs. notice. Executive Committee meeting shall be held at least once in 6 months. (iv) Quorum of the Executive Committee meetings
The quorum of every Executive Committee meeting shall be 1/2 of the total strength of the Executive Committee. 9. Powers and duties of the office bearers
A. PRESIDENT(a) President shall be the executive head and supervise all works and activities done by other office bearers of the society subject to the approval of the Executive Committee. (b) He will be the head of the Society and preside over meetings of the General Body and Executive Committee. (c) At the time of voting on any matter/subject (except Election), if the total votes of the groups of members happen to be equal in number, the President has the power to cast an extra vote to decide the matter/subject. (d) President shall have the power to allow inclusion of any subject /matter in agenda for the discussion in the course of the meeting / proceeding. B. VICE- PRESIDENT(a) In the absence of the President, the Vice president shall enjoy all the powers and duties of the President. He will also assist and help the President in his work.
C. GENERAL SECRETARY
(a) He shall be the custodian of all the records of the Society and carry out the instructions of the Executive Committee. (b) He shall summon and attend the meeting of the General Body. (c) He shall sign on behalf of the society , conduct its correspondence and record the proceedings/meetings. (d) He shall call ordinary General Body meeting if desired on request of at least 1/2(one-half) members of the General Body. (e) He shall prepare the membership register as well as the proceedings register to record the meetings of the proceedings of the Executive Committee Meetings and the General Body Meetings and have them duly signed by the members who attend the meeting. D. JOINT SECRETARY(a) In the absence of the General Secretary, Joint Secretary shall enjoy all the powers and duties which are entrusted to the General Secretary. He will also assist and help the General Secretary in his work. E. TREASURER(a) All funds of Society shall remain under the care and management of the Treasurer. (b) He shall collect all dues, pay all bills and maintain the Society's financial records. (c) Treasurer shall maintain the accounts of all money, which is received and /or paid by him/her on behalf of the Society. (d) He shall make disbursement in accordance with the direction of the Executive Committee. (e) He shall prepare the Society's Annual Financial Report for presentation to the General Body (f) He shall complete and submit the annual financial report to the ISOC Headquarters 10. Standing Committees The Executive Committee may establish the required Standing Committees which may include but not be limited to Program, Arrangements, Education, Membership, Publicity, etc. . The Chairman and the members of such standing committees shall be elected by the Executive Committee from among themselves, or from the General Body membership. The scope and duties of such standing Committee shall be decided by the Executive Committee and shall be communicated to the Chairman of the respective Standing Committee. 11. Temporary Committees With the advice of the Executive Committee, the President may appoint such temporary committees as appropriate. A Nominating Committee, consisting of at least three members of this Society, at least two of whom shall not be members of the Executive Committee, shall be appointed by the President at least two months prior to the Election meeting. 12. GENERAL BODY : (i) General body defined : “General Body” means and includes all the individual members and institutional members on the register of the Society . (ii) Powers, duties and functions of General Body :
a) To consider any business brought forward by the Executive Committee b) To receive, consider and pass accounts of the Society and the report of Executive Committee c) To elect new Executive Committee at the annual general meeting d) To supervise the functioning of the Executive Committee
Notice and periodicity of General body meeting : The general body will meet at least once in each calendar year with at least 15 days notice at a place, date and time determined by the Executive Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Society (iii) Quorum of the General body meetings : The quorum of the General Body meeting shall be 1/4th of the members of the Society. If the quorum is not complete the meeting shall be postponed for one hour and thereafter the meeting shall commence even if the quorum is not complete.
13. Meetings The Society shall hold meetings only in places that are open and accessible to all its members. Notices of the place and time of all meetings shall be distributed to all members at least one week prior to any meeting, by Internet mail or by oral, telegraphic, or other written notice,duly served on or mailed . 14. Sources of Income and utilisation of funds.
All the income of the Society shall be utilised only for the promotion and attainment of the aims and object of the society. Sources of income of the Society are as under: (a) subscriptions from the members (b) donations and special contributions (c) corporate sponsorships (d) selling souvenirs like T-shirts, pens, cards and the like. (e) fees for rendering consultancy and other services (f) Compensation / fees for rendering the activities mentioned in the memorandum of association. 15. Financial Year Financial year of the Society shall start from 1 st April to 31 st March. 16. Audit of Accounts The Accounts of Society shall be audited by a qualified auditor (Chartered Accountant) every year. 17. Operation of Bank Accounts Bank Accounts shall be operated by joint signatures of Treasurer and any one out of President and General Secretary. 18. Annual List of Managing/Governing Body/Executive Committee (Section 4)
Once in every year a list of the Office bearers and members of Executive Committee of the society shall be filed with the registrar of societies, Delhi as required under Section 4 of the Societies Registration Act 1860 as applicable to National Territory of Delhi. 19. Legal Proceedings
The Society may sue or be sued in the name of the President and / or Secretary as per the provisions laid down under the section 6 of the Societies Registration Act, 1860, as applicable to the National Capital Territory of Delhi . 20. Amendment
Any amendment in Memorandum, Rules and Regulations will be carried out in accordance with section 12 & 12-A of the Societies Registration Act, 1860, as applicable to the ________. All proposed changes to these rules and regulations shall have been approved by the Vice President of Chapters before being presented for a vote to the General body . 21. Dissolution and Adjustment of Affairs
If the society needs to be dissolved, it shall be dissolved as per provisions laid down under Sections 13 and 14 of the Societies Registration Act, 1860, as applicable to the National Capital Territory of Delhi. 22. Application of the Act
All the provisions under the Sections of the Societies Registration Act, 1860, as applicable to the National Capital Territory of Delhi, shall be applicable to this Society. 23. Essential Certificate :
Certified that this is the correct copy of the Rules and Regulations of the above society.
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Draft --Memorandum of Association for “Kottayam Chapter of Internet Society (ISOC)” 